Never sell below what you paid
Follow one carton from the supplier’s invoice to the shelf, over the counter, and into the books, without anybody typing it twice.
Land it at what it really cost
The supplier invoice says one price. Freight, clearing and duty say another. The shelf gets a figure nobody checked.
Put the freight on the same bill as the goods and it spreads across the items by value. The shelf carries what it really cost.
See how procurement worksReceive it before the invoice arrives
Goods land, you receive against the order, and stock moves that day. The bill that follows is checked against what was ordered and what actually turned up.
See how procurement worksKnow what is on every shelf
Stock is right in one store and guessed in the others. The count at year end finds the gap and nobody can say where it went.
Each location holds its own quantity and value. Every movement out carries a name, so a shortage is explained rather than discovered.
See how inventories workMove it between stores, value and all
Send stock from one location to another and both sides move at once. The receiving store holds it at what it actually cost rather than at nothing.
See how inventories workNever sell below what it truly cost.
Sell it and write what it cost
The till takes the money and the stock figure catches up later, if somebody remembers. Margin is worked out at month end, from memory.
The sale takes it off the shelf and writes what it cost you in the same action, whether it went over the counter or on terms.
See how point of sale worksOver the counter or on terms
A counter sale settles on the spot and creates no debt. An invoice creates one and follows it to the bank. Both move the same stock and write the same books.
See how invoicing worksRead the margin while you can act
You know revenue. What it cost to earn is spread across freight, discounts and a stock figure nobody trusts, so margin arrives late.
What you paid, what you charged and what is left, by item and by location, read from the work rather than assembled afterwards.
See how reporting worksSee it by store and by item
Which lines carry the margin, which are not moving, and which store is carrying the others. Read as at any past date, exactly as it stood.
See how reporting worksWhat a business like this switches on
Five capabilities, and nothing to connect between them.
Five capabilities, one movement of one carton
Buying puts it on the shelf at what you paid. Selling takes it off and writes the cost of it. What is left is valued the way you value it.
Questions a business like this asks
Can freight on a separate invoice reach the item cost?
Not yet. Put the freight, clearing and duty on the same bill as the goods and they spread across the items by value. A separate invoice from a different vendor does not attach on its own.
Can I value different items different ways?
Yes. Weighted average on the fast movers, item by item where you track serials, cost to retail where you price that way. Set per item rather than per business.
Do I see margin at the till?
Not on the sale screen. What it cost you is written against the sale as it happens, so margin is read on the item and in reports rather than shown to the cashier.
Can each store have its own prices?
Yes. A price list per location, per customer type or per season, with the history of what it used to be. The counter reads the list for where the sale happened.
What if a delivery is short?
Receive what actually arrived. The order stays open for the rest and the bill is checked against the receipt, so a line billed but never delivered is visible before you pay it.
Can I move stock between stores?
Yes, and both sides move at once. The receiving location holds it at what it cost rather than at nothing, so neither store is quietly wrong about what it is worth.
Follow one carton all the way through
Receive goods against an order, transfer some to another store, sell it over the counter, then read the margin.